May 3-7, 2009
Orange County Convention Center
Orlando, Florida, USA

A collaborative event presented by:

COLLABORATE 09 — OAUG Forum Presenter Information

Welcome to the COLLABORATE 09 — OAUG Forum presenter portal! You will find all of the information and guidelines that are necessary for a successful presentation. Please take a few moments to read each of the sections below. These step-wise guidelines are designed to help you orchestrate a well-attended session at COLLABORATE 09.

For the seasoned OAUG speaker as well as the newcomer, you will find managing your session and supporting documentation easier than ever before. You can easily manage everything from accepting your invitation, to uploading your white paper and slide presentation to viewing your session evaluation post-conference.

New Speaker Orientation: The New Speaker Orientation will be held on Sunday, May 3, from 3:15 p.m. - 4:15 p.m. in room W307B at the convention center. Please plan to attend this session if you are a first time speaker at COLLABORATE and have questions about presenting.

Quick Links

Important Deadlines

Please remember that you must meet all deadlines in order to receive complimentary conference registration. Should you fail to meet the above deadlines, your registration will automatically be cancelled.

Paper Submission Guidelines and Instructions

Writing Your Paper

Title

Byline

Margins and Spacing

Fonts

Graphics

Content of Paper

Quick Reference Guide

  Bold Font Size Capitalize (Title Case) Left Justify
Title Yes 14 pt Yes Yes
Presenter Name No 12 pt Yes Yes
Company Name No 12 pt Italics Yes Yes
Subheadings Yes 12 pt No Yes
Main Body No 10 pt N/A No

Sample Paper Format

Title

Your Name

Your Company

Introduction — Introduce your paper here. You may want to use your abstract or a variation of it.

Your First Subhead — Do not indent paragraphs. Use a block-style format. Single space within each paragraph. Write in whole sentences and paragraphs, rather than in outline form, bullet points or copies of slides. Use a one-column format for all text. Double space between paragraphs. Use Helvetica or Times New Roman font. Use 10 point for the main body and 12 point for subheadings, bold and flush left.

Your Second Subhead — Please do not include copies of your slides (other than exhibits) in your paper. Do not provide a section for audience notes in your paper. We will provide paper for notes.

Your Third Subhead, etc. — You can include exhibits and graphics in the body of the paper. Or, you can include attachments at the end of your paper. You may want to number your exhibits.

Conclusion — Summarize the main four to six points of your paper at the end to close.

Required Footers:

COLLABORATE 09 (left justified)

Copyright ©2009 by [Your Name] (centered)

Page <#> (right justified)

Creating Your Slides

Planning Your Presentation

Presenting

Session Room Setup

The OAUG will provide the following in all session rooms:

Session Room Monitor

The room monitor will encourage attendees to fill empty seats, count room attendance, monitor A/V needs and lighting, check badges and verify presentation guidelines stated on this page.

Speaker Ready Room

COLLABORATE 09 will be providing a speaker-ready room for all COLLABORATE 09 speakers so that you may practice your presentation. This room is shared among the presenters of IOUG, OAUG and Quest. The speaker ready room is available on a first-come, first-served basis.

Cancellations or Substitutions

If you are unable to present, please send an e-mail notification to speakerprograms@oaug.com no later than March 8, 2009, so that we may revise the agenda as necessary. You are responsible for notifying the OAUG prior to the conference if you are unable to present and for making every attempt to locate another presenter who will present the exact paper as selected by the OAUG.

Registration

As the primary presenter, your registration fee is waived, based on the following:

Failure to agree to the compliance agreement by January 23, 2009 and failure to provide your white paper and slide presentation by March 8, 2009 will result in the cancellation of your presentation slot without notice. In addition, your information will not be included in the conference agenda if you are not registered by the stated deadline. Co-presenters must register themselves via the online registration form. Co-presenters will be required to pay conference registration fees.

Checking In On-Site

Please proceed to Conference Registration at the Orange County Convention Center West to check in. You must check in four hours prior to your session. Presenters with time slots during the first two hours of each day are required to check in the day before their presentation.

Hotel and Other Expenses

All hotel, travel and other expenses incurred are your responsibility. The OAUG does not provide reimbursement for hotel, travel and other expenses and does not make hotel reservations and other travel related plans on your behalf.

Media Relations

As a presenter at the COLLABORATE 09 — OAUG Forum at in Orlando, you have a great opportunity to generate media coverage for your organization and increase attendance for your presentation by utilizing effective media relations.

Several options are available to you. Consider issuing a press advisory announcing your selection to present at the conference. Such a release would summarize your topic and could include quotes from your presentation, a link to your company Web site and information about you and your organization.

Another option is to turn your presentation into a bylined article. Many technology publications routinely print articles that detail “real-life” experiences or that offer helpful tips to others in the field.

If you would like to discuss how the OAUG could help your organization’s media coverage at the conference, please feel free to contact the OAUG’s media relations liaison, Chuck Myers, to discuss the opportunities available. He can be reached at +1 678.781.7204 or chuck@williammills.com. Even if you have limited experience with a media relations program, he will be able to provide some information and helpful tips on how to proceed.

COLLABORATE 09 — OAUG Forum Publication Rights

In the United States, the federal Copyright Act states:

The Copyright Act protects against copying by unauthorized persons of all “original works of authorship fixed in any tangible medium of expression.”

Such works include the papers published in the OAUG conference proceedings.

In order to protect your paper, the appropriate symbol and language must be used. This indicates to whom the copyright belongs.

Protection under the Copyright Act is acquired by placing all three of the following on every copy of a protectable work published by authority of the copyright owner in the United States or elsewhere:

  1. the symbol “©” and the word “Copyright”;
  2. the year of the first publication of the work; and
  3. the name of the owner of the copyright.

Failure to place these three items on a published work bars legal action for copyright infringement against any person who, due to the omission of such items, believes that the work has been placed by the author in the public domain and thus can be used without permission or fee by a third party.

Sample Copyright Protection

The OAUG suggests that you protect your copyright to your paper by putting the symbol and language at the bottom center of the first page of your paper: Copyright ©2009 by Your Name. The OAUG also suggests that you consult your attorney to ensure that you have properly registered the copyright to your paper.

Ownership of All Rights to Your Paper

By agreeing to include your paper in the OAUG conference proceedings, you have indicated to the OAUG that you own all rights to your paper. Please inform the OAUG in writing immediately if you do not own all rights. In addition, if at any time you know or have reason to know that you do not own all rights to your paper, please inform the OAUG at once.

Rights Transfer

By signing the rights transfer section of the compliance agreement, you authorize the OAUG to record your presentation (either by audio or video), to publish your presentation material in the OAUG 2009 proceedings and/or future publications of the OAUG, and to produce copies on diskette, CD or other format.

For additional information, please refer to the U.S. Copyright Office home page.

Presenter Questions?

If you have questions or concerns, please contact our speaker coordinator at speakerprograms@oaug.com. Please specify your question or concern and include a contact e-mail address and phone number.

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